Free employment verification request
Ask HR to confirm your dates and title for a new employer or landlord.
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About this document
An employment verification request asks HR to confirm the facts of your job — dates and title, sometimes more — in writing, for whoever needs it: a new employer, a landlord, a lender. You choose what gets confirmed, and the letter asks for exactly that.
When to use it
- A background check or new employer wants dates and title confirmed.
- A landlord or lender asks for proof of employment.
- The letter must reach a specific recipient by a specific date.
Getting it right
- Request only what the recipient needs — dates and title usually suffice, and salary stays out unless you explicitly consent.
- Name the recipient and the deadline; "as soon as possible" is how letters go missing.
- Send it to the desk that owns the process — HR or people ops — not just your manager.
It's your request for the letter — the verification itself comes from your employer, in their words and on their timeline.
Common questions
- Can salary be included?
- Only if you choose to include it — the form treats it as opt-in, and many recipients don't actually need it.
- How long do these take?
- Every HR team differs. A stated deadline plus a week of margin is the realistic plan.
- The company no longer exists — what now?
- Gather your own records — offer letter, pay stubs, W-2s. Most recipients accept those when an employer can't answer.
This tool provides general information and document preparation, not legal advice.