Free interview schedule

About this document

An interview schedule puts the week's interviews on one page — who's coming in, when, where, and who's interviewing them. It's logistics, plainly: the page that prevents two candidates in the same back office at 2pm.

When to use it

• More than two interviews in a week.
• Multiple interviewers sharing one space or one calendar.
• Times agreed over messages that need one written version.

Getting it right

• Leave buffer between slots — interviews run over, and a rushed second candidate gets a worse conversation through no fault of theirs.
• Describe the place in visitor terms ("back office — ask at the counter").
• Confirm the day before; the schedule doubles as your confirmation call sheet.

It schedules the conversations — it doesn't record how they went. The interview agenda, with its factual notes, is where that lives.

Part of Hire and onboard — the whole situation, connected.

Common questions

Do candidates see the schedule?

Each sees their own slot — time, place, who they'll meet. The full page with other candidates' names stays internal.

An interviewer dropped out — reprint everything?

Edit the row and download again; the newest file is the schedule. Files beat frozen printouts here.

Do phone screens belong on it?

Anything with a time and a person qualifies — the place column just reads "phone" or holds the video link's name.