Free reorder list
List what's running low and how much to order, then turn it into a purchase order.
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About this document
A reorder list works from two numbers per item — what's on hand and the reorder point you set — and shows what's short. Order quantities stay yours: the list makes the gap visible, it doesn't make the purchasing decision.
When to use it
- After a count, when rows came up light.
- A standing weekly order that shouldn't depend on walking the aisle from memory.
- Multiple vendors, where one list splits into several purchase orders.
Getting it right
- Set reorder points from lead time, not shelf size — the real question is what runs out before the next delivery lands.
- Review the points seasonally; summer's reorder point is winter's overstock.
- The order quantity isn't the shortage — it's the shortage plus what will sell before the truck arrives.
It doesn't forecast demand or optimize order sizes — it compares two numbers you gave it and refuses to invent either one.
Part of Keep the store stocked — the whole situation, connected.
Common questions
- Where do reorder points come from?
- You set them per item. A workable start: what you sell during one delivery lead time, plus a cushion you're comfortable with.
- Why is "Short by" blank on some rows?
- Either the item sits at or above its reorder point, or a number is missing. The list won't guess.
- Can it just order for me?
- No — it becomes a purchase order when you convert it, with quantities you confirmed. The judgment stays human on purpose.
This tool provides general information and document preparation, not legal advice.