Free work order form

About this document

A work order turns a booked job into instructions someone can act on: where to go, when, and exactly what to do there. It's the bridge between "we agreed on the job" and "the job got done" — the task list written here becomes the checklist on site.

When to use it

• A job is scheduled and whoever's doing it needs the details in one place.
• Repeat work — maintenance visits, recurring cleans — where each visit needs its own paper.
• Anything a subcontractor or employee will do without you standing there.

Getting it right

• Write tasks as outcomes ("replace kitchen faucet") rather than activities ("plumbing work") — the sign-off later is cleaner.
• Put site logistics (parking, who to ask for on arrival) in the notes — most delays are logistics, not work.
• One work order per visit beats one per project; small papers stay accurate.

It's not a contract or an estimate — pricing lives on the quote, and the work order just says what happens on the day.

Part of Run a service job — the whole situation, connected.

Common questions

Work order vs estimate?

The estimate proposes a price before the client says yes. The work order schedules the work after — and if you started from a quote here, the details carry over.

Who keeps it?

Both sides usefully can — print two or send the PDF. The version that gets signed off later is the one that matters.

Can I reuse one for weekly visits?

Duplicate it and change the date. Each visit having its own record is the point — that's what keeps billing conversations short.