Free receipt maker

About this document

A receipt confirms money actually changed hands: what was paid, when, how, and what for. It's the closing document of a job — the one your client files and their accountant asks about.

When to use it

• A payment landed and the client wants proof for their records.
• Cash or peer-to-peer payments — the apps' screenshots don't name the work; a receipt does.
• Deposits and partial payments, where what's covered needs saying precisely.

Getting it right

• Reference the invoice number if there was one — it stitches the paper trail together.
• For partial payments, say so in the "What this payment covers" field — the document deliberately never assumes "paid in full".
• Issue it promptly; a receipt dated weeks after the payment invites questions.

It records a payment that happened — it doesn't request one (that's the invoice) or promise anything about future work.

Part of Get paid and Run a service job — the whole situation, connected.

Common questions

Is a receipt required by law?

Requirements vary by state and by what you sell — but as practice, anyone who paid you deserves one on request, and giving one unasked reads as professionalism.

What if they paid part of the total?

Record the amount actually received and state what it covers. The remaining balance stays on the invoice — don't restate it here.

Cash job — date of payment or date of work?

Date of payment. The receipt documents the money event; the work's dates live on the invoice or work order.