Free resignation letter
A clean, professional resignation letter you can fill in and download.
No signup. No watermark. Free.
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About this document
A resignation letter puts your departure in writing: the position, the last working day, and — if you choose — a short reason and a thank-you. Its whole job is clarity, and two sentences of it beat two paragraphs of explanation.
When to use it
- You've told (or are about to tell) your manager, and it needs to exist on paper.
- HR asks for written notice for their file.
- Remote roles, where there's no office doorway to say it in.
Getting it right
- Name the date unambiguously — "my last working day will be March 18" survives forwarding; "in two weeks" doesn't.
- Keep any reason short and neutral. The letter isn't the place to negotiate or vent.
- Deliver it to a person, not just a system — the letter confirms a conversation; it shouldn't replace one.
It ends your employment on your timeline — it doesn't work out notice obligations or final pay, which live in your contract, handbook and your state's rules.
Part of Leave a job — the whole situation, connected.
Common questions
- Do I have to give a reason?
- No. "To pursue a new opportunity" is plenty, and silence is also fine — the load-bearing part is the date.
- Email or printed?
- Whatever your workplace treats as official. A signed printed copy handed over, with the PDF emailed for the record, covers both.
- Can I take it back after sending?
- That's entirely your employer's call once it's delivered — assume you can't, and send it only when you're sure.
This tool provides general information and document preparation, not legal advice.